The Dept of WV Fall Quarterly Meeting is scheduled for Saturday, 12 September 2020 at the VFW Post 1212 on Blizzard Lane in Parkersburg, WV. The Department Officers meeting is at 0930 hours (9:30 AM) sharp; the general meeting begins at 1000 hours (10:00 AM). Lunch will be provided, along with coffee and donuts upon arrival. This is an important meeting to attend because a slate of new Department Officers will be voted on for the coming year. Also, since the Annual Convention was cancelled because of the virus, this meeting will fulfill some of the events that would have taken place at the Convention, such as awarding the Annual Department Awards and the Department Marine of the Year Award. Please make plans to attend, and we encourage carpooling for those coming from any distance.
The attached document shows the information that your Detachment Commandant's Report should contain. Please use this as your model/guide when preparing your report, and e-mail a copy of this report to Adjutant Leib so she can count your Detachment as being in compliance. In addition, bring one printed copy to the meeting to give to Adjutant Lieb (You do not need to bring 15 copies this time). Please try to make sure at least one person from your Detachment attends this meeting. We will also vote on the host venue for the Winter Quarterly Meeting in January 2021, the Fall Quarterly Meeting September 2021, and give an update on the Annual Convention in May 2021. We've missed a lot over the past 5-6 months, so let's get caught up at this meeting.
Commandants, If no one from your Detachment is available to attend, please contact Department Commandant Scott Kirby to be excused. If you have questions, please contact Commandant Kirby or Adjutant/Paymaster Leib.
We have a schedule of topics for the meeting; it is as follows:
*Professional Development Training - Conduct an administrative review.
*Detachment PLM audit - Send the original copy to the Dept. Paymaster.
*New National MCL dues transmittal form - https://www.mcleaguelibrary.org/
*Detachment Adj/Paymasters ensure you use current forms listed on the national web sites
*990N e-file annual requirement! - Send IRS confirmation copy to the Dept. Paymaster.
*Dept. MOY package - The Dept. Awards package will be distributed at the winter quarterly meeting or mailed out in January 2021.
*Member recognition - MCL certification.
*2021 Department of WV Winter Quarterly Meeting site - January 2021.
*Fall Conference site - Sept 2021.
*Dept. Convention - Elkins Detachment 956 is the host Detachment - May 2021.
*Pistol raffle - Scholarship/Department split.
*Nominations - Floor nomination will be taken.
*Elections of Dept. officers.
*Committee members Bank signature cards change.
*Ceremonial weapons inventory required every 3 years.
*Dept. Budget and annual audit submitted for approval.
*Plastic membership cards from national.
*Conference calls - free for Detachments.